11 Things You Need to Stop Doing on Your Apple Mac

To increase the productivity and efficiency of your Apple Mac, it is important to avoid common inefficiencies and take advantage of the built-in features and tools that your Mac offers. By making small changes to your workflow and taking advantage of these powerful features, you can significantly increase your productivity and streamline your daily tasks. Here are 11 things you need to stop doing on your Apple Mac, along with alternative methods to optimize your workflow:

1. Manually typing repetitive text

Stop wasting time re-typing frequently used text like addresses, email signatures, or standard replies. Instead, use text replacement feature on your Apple Mac. By configuring Keyboard shortcuts for those repetitive text fragments, you can save a significant amount of time and reduce the risk of errors. Simply type the designated shortcut, and your Mac will automatically expand it to full text, ensuring consistency and efficiency.

2. Bypassing the Power of Document Scanning

Don’t neglect the document scanning capabilities built into your Mac. Notes app offers a convenient way to scan documents directly into various applications, eliminating the need for external scanners or third-party software. Whether you need to digitize receipts, contracts, or important documents, you can easily scan them with your Mac’s camera and have them readily available in a digital format. This feature makes it easier to manage, organize, and share important files, saving you time and effort.

3. Manually adjust settings to prevent sleep mode

Avoid the hassle of manually adjusting your Mac’s settings to keep it awake during long processes or tasks. Instead, use Terminal command caffeinate to prevent your Mac from going to sleep. This command ensures that your Mac remains active and continues working on your desired tasks without interruption. Using this simple command, you can maintain an uninterrupted workflow and avoid the frustration of your Mac going to sleep in the middle of an important process.

4. Performing repetitive tasks manually

Stop wasting valuable time on repetitive tasks that can be automated. Your Apple Mac offers powerful task automation tools that can handle a wide range of activities, such as writing emails, extracting data, or performing routine operations. By taking advantage of these automation capabilities, you can greatly increase your productivity and free up time for more important and creative tasks. Explore tools like Automator, AppleScript, or third-party automation software to streamline your workflow and eliminate manual repetition.

5. Relying on Third Party Services for Large File Transfers

There is no need to rely on third-party services or platforms to send large files. Your Mac has a built-in feature called Dropping iCloud Mail that lets you send files up to 5 GB directly from the Mail app. This feature simplifies the process of sharing large files, ensuring safe and reliable delivery. With iCloud Mail Drop, you can avoid the hassle of uploading files to external services and maintain control of your data in the Apple ecosystem.

6. Using Third-Party Screen Sharing Apps

Stop relying on third-party apps for screen sharing when your Mac already has a built-in solution. Screen sharing app on your Mac provides an efficient and user-friendly way to share your screen with others. Whether you need to collaborate with colleagues, provide remote assistance, or give a presentation, the Screen Sharing app offers a seamless experience without the need for additional software. Take advantage of this native feature and enjoy smooth, reliable screen sharing.

7. Manually convert and resize images

Don’t waste time manually converting and resizing images when your Apple Mac offers a convenient solution. Thanks Quick actions in Finderyou can quickly and easily convert images to different formats and resize them to the desired dimensions. This feature streamlines image processing tasks, saving you the effort of opening separate applications or making manual adjustments. Simply select the images you want to modify, right-click, and select the appropriate Quick Action to convert or resize them in seconds.

8. Settling for Low Quality Webcam Video

Stop compromising on video quality during important video calls and meetings. Thanks Continuous camera feature, you can use your iPhone as a high-quality webcam for your Mac. This feature leverages the excellent camera capabilities of your iPhone to provide crystal-clear video for your virtual interactions. Say goodbye to grainy and low-resolution webcam footage and make a professional impression with Continuity Camera.

9. Sharing Media Through Third-Party Websites

Avoid having to upload your photos and videos to third-party sites when sharing them with Android users. Your Mac offers a hassle-free solution with iCloud links. By generating iCloud links to your media files, you can easily share them with anyone, regardless of device or platform. This feature provides a secure and simple sharing process, eliminating the need for additional accounts or file transfers.

10. I struggle with trackpad drag

Stop struggling to drag and drop items with your trackpad. Turn on three finger swipe feature on your Apple Mac that makes moving items around a breeze. Once this feature is activated, you can simply use three fingers to click and drag items around the screen, providing a more intuitive and efficient way to interact with your Mac. Say goodbye to awkward trackpad maneuvers and enjoy smoother, more precise dragging.

11. Manually filling out and signing PDF documents

There’s no need to go through the tedious process of printing, signing, and scanning documents when your Mac has a built-in solution. Use Announcement application for digitally filling and signing PDF documents. This feature allows you to add text, checkboxes, and signatures directly to PDF files, eliminating the need for physical documentation. With digital document management, you can save time, reduce paper waste, and streamline your workflow.

12. Neglecting template management

Avoid the risk of accidentally modifying important documents by using Paper block feature on your Mac. This feature lets you create templates for frequently used documents, ensuring that the original remains intact while you work on a copy. Using Stationery Pad, you can maintain the integrity of your templates, make necessary changes without affecting the original, and manage your documents more efficiently.

• Use text replacements for frequently used text
• Use the Notes app to scan documents
• Use caffeinate command to prevent going into sleep mode
• Automate repetitive tasks with automation tools
• Send large files with iCloud Mail Drop
• Use the built-in screen sharing app
• Convert and resize images with quick actions in Finder
• Improve your video quality with the Continuity Camera feature
• Share media using iCloud links
• Enable three-finger swipe to move items more easily
• Fill out and sign PDF documents digitally with Preview
• Manage your templates efficiently with Stationery Pad

By implementing these tips and taking advantage of the powerful features and tools available on your Mac, you can significantly improve your workflow, increase your productivity, and make your Mac experience more efficient. Take advantage of these built-in features to save time, reduce manual effort, and focus on what matters most. Say goodbye to inefficient practices and hello to a more optimized and productive Mac experience.

Source and Image Credit: Proper Honest Tech

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