12 amazing iPhone productivity tips

Do you want to increase your productivity on your iPhone? With the right tips and tricks, you can transform your device into a powerful tool that helps you work more efficiently and effectively. The video below from Proper Honest Tech shows 12 essential productivity tips every iPhone user should know.

Use the power of Siri to create reminders

Siri, Apple’s virtual assistant, can be an invaluable ally in managing tasks and staying organized. Using the power of Siri, you can create reminders related to specific content, so you never miss important details. For example, if you come across an article or email that requires follow-up, simply ask Siri to create a reminder for you.

To take your reminder game to the next level, consider organizing your reminders into lists using tags. This approach allows you to categorize tasks and manage your to-do list. You can create lists of work, personal, or project-specific tasks, making it easier to prioritize and complete your responsibilities.

• Pro tip: When creating reminders with Siri, use natural language, such as “Remind me to call John tomorrow at 3 p.m.”

Improve your reading experience with Safari Reader Mode

When browsing the web on iPhone, distractions like ads and pop-ups can hinder your productivity. Safari’s Reader Mode offers a solution by presenting content in a clear, easy-to-read format. This feature removes unnecessary elements, allowing you to focus on the most important text and images.

To use Reader Mode, simply tap the “AA” icon in the address bar and select “Show Reader View.” You can also set Safari to automatically open articles in reader mode for specific websites, ensuring a smooth reading experience every time.

• Pro tip: Customize the appearance of Reader Mode by adjusting the font size, style and background color to your preferences.

Improve communication by personalizing the message menu

The Messages app is the central communication hub on your iPhone, and customizing its menus can dramatically increase your productivity. By organizing features like your photo library, stickers, and third-party apps, you can quickly access the tools you need without browsing through unnecessary options.

To customize the Messages menu, simply tap the “…” icon in the app drawer and select “Edit.” Here you can add, remove or rearrange elements to create a personalized layout that suits your needs.

• Pro tip: Pin your most frequently used third-party apps to the top of the Messages menu for even faster access.

Eliminate disruptions by disabling app rating requests

App developers often ask users to rate and review their apps, which can be disruptive and reduce productivity. To avoid these interruptions, you can turn off in-app grading and review requests in your iPhone’s settings.

Go to “Settings” > “App Store” and turn off “In-app ratings and reviews.” This simple step will allow you to concentrate on your tasks without unnecessary distractions.

Streamline your planning by entering times in your calendar

Precision is key when creating events in the Calendar app. Instead of using the time wheels to select the desired time, choose the numeric keypad. This method allows for faster and more accurate planning, saving valuable time in the long run.

To access the numeric keypad, simply tap the time field when creating or editing an event, then tap the “Numeric Keypad” button in the lower left corner.

• Pro tip: When creating events like “Lunch with Sarah at 12:30”, use natural language and the Calendar app will automatically analyze the time for you.

Increase efficiency with reminder list templates

Do you often create the same lists, such as packing lists for a trip or shopping lists? Save time by creating templates for these repetitive tasks in the Reminders app. Thanks to the ready-made structure, you can be sure that you will not miss any important steps in routine tasks.

To create a template, create a list with all the necessary items, then duplicate it if necessary. You can also use the “Share” feature to send your template to others or access it on other devices.

Maximize your productivity with Mail features

The Mail app on iPhone offers several features that can greatly increase your productivity. One such feature is the ability to set email reminders so you can make sure you stay on top of important news. Just swipe left on the email and tap “Remind Me” to set a custom reminder.

Another useful feature is the option to delay sending emails. If you work outside normal business hours or want to schedule an email to be sent at a specific time, simply hold down the “Send” button and select “Send Later.” This allows you to manage communication more effectively and maintain a professional image.

• Pro tip: Use the “Flag” feature to mark important emails that require action, making it easier to prioritize your inbox.

Secure collaboration thanks to shared password groups

iCloud Keychain, Apple’s built-in password manager, offers a convenient way to securely share and manage your passwords. This feature is especially useful for teams or families who need access to shared accounts, such as streaming services or project management tools.

To set up a shared password group, go to “Settings” > “Passwords” and tap the “+” button. Select “Create a password group” and invite others to join. All group members will have access to shared passwords, making collaboration smooth and secure.

Streamline your workflow with productivity gestures

Your iPhone supports a number of gestures that can greatly increase your productivity. One such gesture is drag and drop, which allows you to move items between applications seamlessly. For example, you can drag an image from Photos to an email or document in Pages.

Another useful gesture is the ability to create stacks of items for batch actions. By dragging one item onto another, you can create a stack that can be moved, deleted, or shared as a single unit. This feature is especially useful when organizing files or clearing your camera roll.

• Pro tip: Use the two-finger swipe gesture to quickly select multiple items in a list or grid view, such as emails or notes.

Automate tasks with the Shortcuts app

The Shortcuts app, introduced in iOS 12, is a revolution in automating frequently used actions on your iPhone. With Shortcuts, you can create custom workflows that combine multiple steps in one tap, saving you time and effort.

Browse the Shortcut Gallery to discover ready-made shortcuts that suit your needs, or create your own from scratch. You can add shortcuts to the home screen or action button on iPhone 15 Pro for even faster access.

• Pro tip: Use the “Share” feature in apps to access relevant shortcuts, such as converting images or cropping videos.

Access quick actions with a long press

Long-pressing app icons on the home screen brings up the quick actions menu, allowing you to complete tasks without having to navigate through multiple menus. This feature, known as 3D Touch on older iPhones and Haptic Touch on newer models, can save you time when accessing frequently used features.

For example, long-pressing the Camera icon takes you directly to a specific shooting mode, while long-pressing the Map icon offers options for directions to your favorite locations.

Quickly correct errors in the Calculator app

The Calculator app on iPhone includes a handy gesture for correcting errors. If you enter an incorrect number, simply swipe left or right on the number display to delete the last entry. With this gesture, you don’t have to start calculations from scratch, making it easier to work with numbers on the go.

• Pro tip: For more advanced features, use Scientific Calculator Mode, available by rotating iPhone to landscape orientation.

By incorporating these 12 essential productivity tips into your iPhone workflow, you can streamline tasks, minimize distractions, and get the most out of your device. Whether you’re managing your schedule, collaborating with others, or automating repetitive tasks, your iPhone can be a powerful productivity tool. Use these tips and watch your performance increase!

Image credit and credit: Proper Fair Technology

Filed Under: Apple, Apple iPhone, Guides

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